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Field-IQ Sports Solutions LLC

Terms of Use

Effective Date: July 8, 2026  |  Last Revised: July 8, 2026

PLEASE READ THESE TERMS OF USE CAREFULLY BEFORE ACCESSING OR USING RECRUITOS. These Terms of Use constitute a legally binding agreement between you and Field-IQ Sports Solutions LLC governing your access to and use of the RecruitOS platform. By clicking "I Agree," creating an account, accessing the platform, or submitting any data through RecruitOS, you acknowledge that you have read, understood, and agree to be bound by these Terms and all policies incorporated herein by reference, including our Privacy Policy. If you do not agree to these Terms, you must immediately discontinue use of the platform.

Note: These Terms of Use govern a professional sports technology platform that processes data about minor student-athletes. Certain provisions — including those governing Operator obligations, data submission standards, and acceptable use — carry legal weight under federal and Virginia law. Field-IQ recommends that Operators review these Terms with qualified legal counsel, particularly with respect to COPPA obligations, FERPA compliance, and NCAA recruiting rules.

§ 01 Definitions

As used throughout these Terms of Use, the following terms have the meanings set forth below:

"Field-IQ" / "Company" / "we" / "us" / "our" Field-IQ Sports Solutions LLC, a Virginia limited liability company, owner and operator of the RecruitOS platform.
"RecruitOS" / "Platform" / "Service" The digital sports recruiting intelligence platform, including all web interfaces, application programming interfaces (APIs), data tools, athlete profile systems, event management features, scout tools, and any related software operated by Field-IQ under the RecruitOS brand.
"User" Any individual or entity that accesses or uses the Platform in any capacity, including Operators, Recruiters, and administrative personnel.
"Operator" An athletic program, youth baseball organization, high school program, travel ball organization, or showcase event operator that has entered into a subscription agreement with Field-IQ and submits athlete and event data to the Platform.
"Recruiter" / "Scout" A college coach, professional scout, or authorized recruiting representative who accesses the Platform to view athlete profiles, event data, and associated scouting tools.
"Athlete Profile" A digital record containing athletic performance data, physical measurements, program affiliation, graduation class, and related information for a student-athlete, submitted to the Platform by an Operator.
"Minor" Any individual under the age of 18 years, or under the applicable age of majority in the individual's jurisdiction, whichever is greater.
"Operator Agreement" The separate subscription or services agreement entered into between Field-IQ and an Operator, which supplements and is incorporated into these Terms.
"User Content" Any data, information, text, athlete profiles, event records, scout notes, or other materials submitted, uploaded, or otherwise provided to the Platform by any User.
"Platform IP" All software, algorithms, data models, user interfaces, trademarks, service marks, logos, trade names, documentation, and other intellectual property owned or licensed by Field-IQ and embodied in or used to operate the Platform.
"Subscription Fees" The fees payable by Operators or Recruiters for access to the Platform and its features, as set forth in the applicable Operator Agreement or pricing schedule.

§ 02 Acceptance of Terms and Eligibility

2.1 Agreement to Be Bound

By accessing or using RecruitOS in any manner, you represent that you have read, understood, and agree to be bound by these Terms of Use, all policies incorporated herein, including the RecruitOS Privacy Policy, and any Operator Agreement applicable to your account. These Terms apply to all Users regardless of account type.

2.2 Eligibility — Users Generally

You must be at least 18 years of age to create a RecruitOS account or submit data to the Platform. RecruitOS does not permit registration by individuals under the age of 18. By creating an account, you represent and warrant that you are at least 18 years of age and have the legal capacity to enter into a binding agreement.

2.3 Eligibility — Operators

Entities seeking Operator accounts must be duly organized and legally authorized to operate in their respective jurisdictions. The individual completing registration on behalf of an organizational Operator represents and warrants that they have full legal authority to bind the organization to these Terms and to the applicable Operator Agreement.

2.4 Eligibility — Recruiters

Recruiter accounts are available exclusively to individuals who are currently employed by or engaged as authorized recruiting representatives of:

  • NCAA Division I, Division II, or Division III collegiate athletic programs;
  • NAIA, NJCAA, or equivalent collegiate athletic programs;
  • Professional sports organizations or their authorized scouting departments;
  • Licensed sports scouting services operating with institutional authorization.

Independent or private individuals acting in an unofficial recruiting capacity are not eligible for Recruiter accounts. Field-IQ reserves the right to require verification of institutional affiliation before activating or maintaining a Recruiter account and to revoke access where affiliation cannot be verified or is misrepresented.

2.5 No Minor User Accounts

RecruitOS does not provide accounts to or accept direct registrations from student-athletes or other individuals under the age of 18. All athlete data present on the Platform is submitted by authorized adult Operators. If you believe a minor has attempted to register directly, please contact Field-IQ immediately at the address in Section 20.

§ 03 Description of the Platform and Services

RecruitOS is a professional sports recruiting intelligence platform designed to connect authorized college and professional recruiting personnel with high school and travel baseball athletic programs participating in tournaments, showcases, and regular season competition. The Platform provides:

  • Athlete Profile Management: Tools enabling Operators to create and maintain digital profiles for their athletes, including performance statistics, physical measurements, graduation class, and program affiliation;
  • Event and Tournament Indexing: Capabilities for Operators to publish tournament schedules, game results, and event information accessible to authorized Recruiters;
  • Scout Note Tools: Private, account-specific tools enabling Recruiters to record proprietary scouting assessments tied to individual athlete profiles;
  • Access Control Infrastructure: Tiered permission systems governing which Recruiters may access which programs, events, or athlete data based on Operator settings and subscription tier;
  • QR Code and Mobile Access: Tools for sideline or on-site access to athlete profiles and event rosters via mobile device;
  • Administrative Dashboard: Organization-level management tools for Operators to manage rosters, events, and scout access permissions.

The Platform's feature set may vary based on the subscription tier applicable to an Operator or Recruiter account. Field-IQ reserves the right to modify, add, or discontinue Platform features at any time upon reasonable notice to affected Users.

§ 04 Account Registration and Security

4.1 Account Creation

Users must provide accurate, complete, and current information when creating a RecruitOS account. You agree to update your account information promptly to maintain its accuracy. Field-IQ reserves the right to reject or terminate accounts based on inaccurate, false, or misleading registration information.

4.2 Account Credentials

You are solely responsible for maintaining the confidentiality of your account credentials, including your username and password. You agree to:

  • Not share your credentials with any other individual or entity;
  • Not permit any unauthorized individual to access the Platform through your account;
  • Immediately notify Field-IQ of any unauthorized access to or use of your account;
  • Log out of your account at the end of each session when accessing the Platform on shared devices.

Field-IQ will not be liable for any loss or damage arising from unauthorized account access that results from your failure to maintain credential security. You are liable for all activity conducted through your account, whether or not authorized by you.

4.3 One Account Per User

Each individual may maintain only one RecruitOS Recruiter account. Operators may maintain a single organizational account with multiple authorized administrative users as permitted by their Operator Agreement. Creation of duplicate or fraudulent accounts is prohibited and grounds for immediate termination of all associated accounts.

4.4 Account Access Logging

Field-IQ logs all account access events and Recruiter-level athlete profile views for security auditing, compliance, and access control purposes. By using the Platform, you consent to such logging activities.

§ 05 License Grant and Restrictions

5.1 Limited License to Users

Subject to these Terms and your maintenance of a valid subscription (where applicable), Field-IQ grants you a limited, non-exclusive, non-transferable, non-sublicensable, revocable license to access and use the Platform solely for its intended purpose — (a) for Operators: to manage and publish athletic program and athlete profile data; and (b) for Recruiters: to evaluate athlete profiles and event data for legitimate recruiting assessment purposes — in each case solely during the applicable subscription period.

5.2 Restrictions

You expressly agree that you will not, and will not permit any third party to:

  • Copy, modify, adapt, translate, reverse engineer, decompile, disassemble, or create derivative works of any portion of the Platform or Platform IP;
  • Scrape, crawl, index, or systematically extract data from the Platform using automated tools, bots, spiders, or similar methods;
  • Access the Platform through any means other than the interfaces expressly provided by Field-IQ;
  • Resell, sublicense, rent, lease, or otherwise transfer access to the Platform to any third party;
  • Remove, obscure, or alter any proprietary notices, trademarks, or identifying markings on or within the Platform;
  • Use Platform data to build, train, or augment any competing product, service, or database;
  • Export or transfer athlete profile data outside the Platform for commercial resale or redistribution;
  • Interfere with or disrupt the integrity or performance of the Platform or its underlying infrastructure;
  • Attempt to gain unauthorized access to any portion of the Platform, its servers, or connected systems;
  • Use the Platform in any manner that violates applicable law, including COPPA, FERPA, the VCDPA, NCAA bylaws, or SPARTA.

§ 06 Operator Obligations and Data Submission Standards

This section sets binding obligations on all Operators. Violation of these obligations may result in account suspension, data deletion, and civil legal liability.

6.1 Data Accuracy and Scope

Operators represent and warrant that all data submitted to the Platform is accurate to the best of their knowledge, limited to athletic and program-related information, submitted for the legitimate purpose of providing recruiting visibility for their athletes, and does not include prohibited data categories as defined in the RecruitOS Privacy Policy.

6.2 Parental and Guardian Consent

By submitting any athlete profile data to the Platform, the Operator expressly represents and warrants that:

  • For athletes under 13 years of age: the Operator has obtained verifiable parental consent from a parent or legal guardian in compliance with the Children's Online Privacy Protection Act, 15 U.S.C. § 6501 et seq., and the FTC's 2025 COPPA Final Rule, prior to submitting any personally identifiable information for such athlete;
  • For athletes between 13 and 17 years of age: the Operator has obtained all parental or guardian acknowledgments required by applicable state law, the Operator's own organizational policies, and any applicable athletic association rules;
  • The Operator has provided or will provide appropriate notice to athletes and their families regarding the program's use of RecruitOS as a recruiting visibility platform and the nature of the data submitted on their behalf.

6.3 FERPA Compliance

Operators affiliated with or operated by public secondary schools are solely responsible for ensuring their use of RecruitOS complies with the Family Educational Rights and Privacy Act, 20 U.S.C. § 1232g ("FERPA"), and applicable Virginia student data privacy statutes. Operators acknowledge that Field-IQ does not operate as a "school official" under FERPA and does not receive data pursuant to any FERPA data sharing agreement with any educational institution. Operators must not submit student education records — including transcripts, GPA data, disciplinary records, or standardized test scores — to the Platform.

6.4 Prohibited Data

Operators are strictly prohibited from submitting the following to the Platform through any feature or method:

  • Social Security Numbers or government identification numbers of athletes or their families;
  • Home addresses, personal email addresses, or personal cell phone numbers of athletes under 18;
  • Medical records, health diagnoses, or injury history;
  • Financial information;
  • Biometric identifiers, including facial recognition data or DNA information;
  • Any content that constitutes child sexual abuse material or is otherwise unlawful.

6.5 Operator Indemnification for Data Violations

Operators agree to indemnify, defend, and hold harmless Field-IQ from and against any and all claims, damages, fines, penalties, and costs (including reasonable attorney's fees) arising from or related to: (a) the Operator's failure to obtain required parental consents prior to submitting minor athlete data; (b) the Operator's submission of prohibited data categories; (c) the Operator's violation of FERPA, COPPA, VCDPA, or any applicable state student privacy law; or (d) any breach by the Operator of the representations and warranties set forth in this Section 6.

§ 07 Recruiter and Scout Obligations

7.1 Authorized Purpose

Recruiters agree that access to athlete profiles and event data through RecruitOS is authorized solely for the purpose of evaluating athletes for potential recruitment to their employing or contracting institution or organization. Any other use of Platform data is strictly prohibited.

7.2 NCAA and Athletic Association Compliance

Recruiters who are employed by or affiliated with NCAA-member institutions acknowledge and agree that their use of RecruitOS must at all times comply with applicable NCAA bylaws governing recruiting activities, including but not limited to contact restrictions with prospective student-athletes and their families, permissible evaluation periods, and disclosure obligations under NCAA Bylaw 22. Field-IQ does not represent that use of the Platform constitutes a permissible recruiting contact under NCAA rules, and Recruiters are solely responsible for ensuring their recruiting activities comply with governing athletic association rules.

7.3 No Direct Contact with Minors

Recruiters expressly agree not to use any contact information made available through the Platform, or derived from the Platform, to initiate direct personal communication with any student-athlete under 18 years of age outside of the channels, timing restrictions, and methods expressly permitted by applicable NCAA, NAIA, or other governing athletic association rules. Field-IQ does not facilitate direct athlete-recruiter communication and expressly prohibits use of the Platform to circumvent applicable contact restrictions.

7.4 SPARTA Compliance

Recruiters and representatives of sports agent services acknowledge that the Sports Agent Responsibility and Trust Act, 15 U.S.C. §§ 7801–7807 ("SPARTA"), governs the conduct of sports agents with respect to student-athletes. RecruitOS is not a sports agent platform. Any use of the Platform by sports agents or their representatives to identify or solicit student-athletes in violation of SPARTA or applicable state athlete agent statutes is expressly prohibited and constitutes grounds for immediate account termination and referral to appropriate authorities.

7.5 Confidentiality of Scout Notes

Scout notes and proprietary assessments generated by a Recruiter through the Platform are confidential to that Recruiter's institutional account. Recruiters agree not to disclose, share, or transfer scout note content to individuals or entities outside their employing institution without the express written consent of Field-IQ.

7.6 Data Export Restrictions

Recruiters agree not to export, download, copy, or otherwise systematically extract athlete profile data from the Platform for redistribution, commercial resale, or construction of any competing database. Limited incidental export of individual athlete information for internal institutional recruiting records is permitted.

§ 08 Acceptable Use Policy

The following policy applies to all Users of the Platform.

Permitted Uses

  • Managing your organization's athlete profiles and roster data
  • Publishing event schedules, tournament results, and game data
  • Evaluating athlete profiles for legitimate institutional recruiting purposes
  • Creating and maintaining private scout notes for internal institutional use
  • Using QR code and mobile tools for authorized sideline event access
  • Communicating with Field-IQ support regarding your account
  • Sharing your organization's RecruitOS profile link for exposure purposes

Prohibited Uses

  • Submitting false, misleading, or fabricated athlete data
  • Using automated scraping, bots, or crawlers on the Platform
  • Accessing accounts, data, or features beyond your authorization tier
  • Using Platform data to build competing products or services
  • Uploading malware, viruses, or malicious code
  • Harassing, defaming, or threatening any individual through the Platform
  • Circumventing security measures, access controls, or payment systems
  • Impersonating any person, institution, or entity
  • Violating any applicable law or athletic association rule
  • Using the Platform to contact minors in violation of recruiting rules

8.1 Content Standards

All User Content submitted to the Platform must be accurate to the User's knowledge, related to athletic program operations or recruiting evaluation, free from defamatory, harassing, threatening, or unlawful content, and compliant with the data submission standards set forth in Section 6. Field-IQ reserves the right to remove any User Content that violates these standards without prior notice.

8.2 Enforcement

Field-IQ reserves the right to investigate any suspected violation of this Acceptable Use Policy and to take appropriate action, including issuing warnings, suspending or terminating accounts, removing User Content, reporting conduct to law enforcement or athletic governing bodies, and pursuing legal remedies available under applicable law.

§ 09 Intellectual Property

9.1 Field-IQ Ownership

The Platform, including all software, algorithms, data models, calculation engines, user interface design, visual elements, text, documentation, trademarks, service marks, trade names, and logos — including without limitation the "RecruitOS," "Field-IQ," "Field-IQ Sports Solutions," and related marks — are and shall remain the exclusive property of Field-IQ Sports Solutions LLC or its licensors. Nothing in these Terms grants you any right, title, or interest in the Platform IP except the limited license expressly set forth in Section 5.

9.2 Feedback

If you provide Field-IQ with any feedback, suggestions, ideas, or recommendations regarding the Platform ("Feedback"), you hereby grant Field-IQ a perpetual, irrevocable, royalty-free, worldwide license to use, reproduce, modify, and incorporate such Feedback into the Platform or any other Field-IQ product or service, without any obligation of compensation or attribution to you.

9.3 DMCA Notice and Takedown

Field-IQ respects the intellectual property rights of others and expects Users to do the same. If you believe that material on the Platform infringes your copyright, you may submit a notice of claimed infringement to Field-IQ's designated agent in accordance with the Digital Millennium Copyright Act, 17 U.S.C. § 512. Such notice must include: (a) identification of the copyrighted work claimed to be infringed; (b) identification of the allegedly infringing material and sufficient information to locate it on the Platform; (c) your contact information; (d) a statement of good faith belief that the use is not authorized; and (e) a statement under penalty of perjury that the information in the notice is accurate and that you are authorized to act on behalf of the copyright owner. DMCA notices should be sent to the contact address in Section 20.

9.4 No Implied Licenses

No implied licenses or rights are granted by Field-IQ under these Terms. All rights not expressly granted herein are reserved by Field-IQ.

§ 10 User-Submitted Content and Data License

10.1 Ownership of User Content

As between you and Field-IQ, Operators retain ownership of the athlete profile data, event records, and organizational information they submit to the Platform, subject to the license granted to Field-IQ in Section 10.2. Recruiters retain ownership of scout notes and proprietary assessments they create through the Platform.

10.2 License to Field-IQ

By submitting User Content to the Platform, you grant Field-IQ a limited, non-exclusive, royalty-free license to use, store, process, display, and transmit that User Content solely to the extent necessary to operate, maintain, and improve the Platform and to fulfill our obligations to you under these Terms and any applicable Operator Agreement. This license does not authorize Field-IQ to sell, commercially license, or publicly distribute your User Content to third parties, except as described in the RecruitOS Privacy Policy.

10.3 Aggregate and De-Identified Data

Field-IQ may use aggregate, anonymized, and de-identified data derived from Platform usage and User Content for internal analytics, product development, industry benchmarking, and platform improvement purposes, provided that such data cannot reasonably be used to identify any individual User or athlete.

10.4 Data Portability and Export

Operators may request an export of their organizational data at any time through the Platform interface or by contacting Field-IQ. Field-IQ will facilitate data exports in a commercially reasonable format within thirty (30) days of a verified request. Upon termination of an Operator account, Operators will have thirty (30) days to export their data before Field-IQ commences deletion procedures consistent with the Privacy Policy.

§ 11 Fees, Subscriptions, and Billing

11.1 Subscription Fees

Access to certain features of the Platform requires payment of Subscription Fees as set forth in the applicable Operator Agreement or published pricing schedule. All fees are stated in U.S. dollars. Field-IQ reserves the right to modify its pricing upon no less than thirty (30) days' prior written notice to affected account holders.

11.2 Billing and Payment

Subscription Fees are billed in accordance with the billing cycle set forth in your Operator Agreement. By providing payment information, you authorize Field-IQ or its designated payment processor to charge the applicable Subscription Fees to your designated payment method on the dates specified. You are responsible for maintaining accurate and current payment information on your account.

11.3 No Refunds

Subscription Fees are non-refundable except as expressly provided in an applicable Operator Agreement or as required by applicable law. If you cancel your subscription during a billing period, you will retain access to the Platform through the end of the current paid billing period but will not receive a pro-rata refund of unused subscription fees.

11.4 Late Payment and Suspension

If any Subscription Fee payment fails or is not received by the applicable due date, Field-IQ may suspend access to the Platform upon five (5) business days' notice and, if payment is not received within thirty (30) days of suspension, may terminate the account and initiate data deletion procedures in accordance with the Privacy Policy.

11.5 Taxes

Subscription Fees are exclusive of all applicable sales, use, value-added, or other taxes. You are responsible for all taxes imposed in connection with your subscription, other than taxes on Field-IQ's income.

§ 12 Disclaimer of Warranties

THE RECRUITOS PLATFORM AND ALL SERVICES, FEATURES, CONTENT, AND INFORMATION PROVIDED THEREIN ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS, WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, FIELD-IQ SPORTS SOLUTIONS LLC EXPRESSLY DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO: (A) IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT; (B) WARRANTIES THAT THE PLATFORM WILL BE UNINTERRUPTED, ERROR-FREE, SECURE, OR FREE FROM VIRUSES, MALWARE, OR OTHER HARMFUL COMPONENTS; (C) WARRANTIES REGARDING THE ACCURACY, COMPLETENESS, RELIABILITY, OR TIMELINESS OF ANY ATHLETE PROFILE DATA, EVENT DATA, OR OTHER USER CONTENT DISPLAYED ON THE PLATFORM, ALL OF WHICH IS SUBMITTED BY THIRD-PARTY OPERATORS AND IS NOT INDEPENDENTLY VERIFIED BY FIELD-IQ; (D) WARRANTIES THAT THE PLATFORM WILL MEET YOUR SPECIFIC RECRUITING OR ORGANIZATIONAL REQUIREMENTS; AND (E) WARRANTIES REGARDING THE SUITABILITY OF ANY ATHLETE FOR RECRUITMENT TO ANY PROGRAM. NO ADVICE OR INFORMATION, WHETHER ORAL OR WRITTEN, OBTAINED BY YOU FROM FIELD-IQ OR THROUGH THE PLATFORM SHALL CREATE ANY WARRANTY NOT EXPRESSLY SET FORTH IN THESE TERMS.
Field-IQ does not independently verify or guarantee the accuracy of athlete profile data submitted by Operators. Recruiters are solely responsible for independently verifying any athlete information before making recruiting decisions. Field-IQ is a data platform, not an endorsing or validating authority.

§ 13 Limitation of Liability

13.1 Exclusion of Indirect Damages

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL FIELD-IQ SPORTS SOLUTIONS LLC, ITS MEMBERS, MANAGERS, OFFICERS, EMPLOYEES, CONTRACTORS, AGENTS, SUCCESSORS, OR ASSIGNS BE LIABLE TO ANY USER OR ANY THIRD PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, PUNITIVE, OR EXEMPLARY DAMAGES OF ANY KIND, INCLUDING BUT NOT LIMITED TO: LOSS OF PROFITS, REVENUE, BUSINESS OPPORTUNITIES, OR ANTICIPATED SAVINGS; LOSS OF DATA OR INABILITY TO RECOVER DATA; LOSS OF GOODWILL OR REPUTATIONAL HARM; COST OF PROCUREMENT OF SUBSTITUTE SERVICES; OR RECRUITING OUTCOMES OR DECISIONS BASED ON PLATFORM DATA — EVEN IF FIELD-IQ HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, AND REGARDLESS OF THE THEORY OF LIABILITY (CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, OR OTHERWISE).

13.2 Aggregate Liability Cap

TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, FIELD-IQ'S TOTAL AGGREGATE LIABILITY TO YOU ARISING OUT OF OR RELATED TO THESE TERMS OF USE, YOUR USE OF THE PLATFORM, OR ANY OPERATOR AGREEMENT SHALL NOT EXCEED THE TOTAL SUBSCRIPTION FEES ACTUALLY PAID BY YOU TO FIELD-IQ IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE DATE ON WHICH THE CLAIM AROSE. FOR USERS ACCESSING THE PLATFORM WITHOUT PAYMENT (INCLUDING DURING ANY FREE TRIAL PERIOD), FIELD-IQ'S MAXIMUM AGGREGATE LIABILITY SHALL NOT EXCEED ONE HUNDRED DOLLARS ($100.00).

13.3 Exceptions to Liability Cap

The limitations and exclusions set forth in Sections 13.1 and 13.2 shall not apply to:

  • Liability for fraud, willful misconduct, or gross negligence by Field-IQ;
  • Liability that cannot be excluded or limited under applicable law, including applicable consumer protection statutes;
  • Field-IQ's indemnification obligations under Section 14.2 with respect to third-party intellectual property infringement claims.

13.4 Essential Basis of Bargain

The parties acknowledge that the limitations of liability set forth in this Section 13 reflect a reasonable and negotiated allocation of risk and form an essential basis of the bargain between the parties. Field-IQ would not provide access to the Platform on the terms set forth herein in the absence of these limitations.

§ 14 Indemnification

14.1 User Indemnification of Field-IQ

You agree to indemnify, defend, and hold harmless Field-IQ Sports Solutions LLC and its members, managers, officers, employees, contractors, and agents from and against any and all third-party claims, demands, suits, proceedings, losses, liabilities, damages, fines, penalties, and costs (including reasonable attorney's fees) arising out of or related to:

  • Your access to or use of the Platform in violation of these Terms;
  • Any User Content you submit to the Platform, including any claim that such content violates the rights of any third party, including COPPA, FERPA, privacy rights, or intellectual property rights;
  • Your violation of any applicable law, regulation, or athletic association rule in connection with your use of the Platform;
  • Your breach of any representation, warranty, or obligation set forth in these Terms;
  • Your failure to obtain required parental consents prior to submitting minor athlete data (for Operators);
  • Your misuse of Platform data in violation of NCAA bylaws, SPARTA, or applicable state recruiting regulations (for Recruiters).

14.2 Field-IQ Indemnification of Users — IP Claims

Field-IQ shall indemnify, defend, and hold harmless Users against any third-party claim alleging that the Platform, as provided by Field-IQ in its unmodified form and used in accordance with these Terms, infringes any United States intellectual property right of such third party. Field-IQ shall have no obligation under this Section 14.2 to the extent a claim arises from: (a) User Content or data submitted by Users; (b) modifications to the Platform made by or at the direction of Users; (c) use of the Platform in combination with third-party software, systems, or data not provided by Field-IQ; or (d) use of the Platform in a manner not permitted by these Terms.

14.3 Indemnification Procedure

The indemnified party shall: (a) promptly notify the indemnifying party in writing of any claim subject to indemnification; (b) provide the indemnifying party with reasonable cooperation and assistance in the defense of such claim; and (c) grant the indemnifying party sole control over the defense and settlement of such claim, provided that no settlement may be entered into that imposes obligations or liability on the indemnified party without the indemnified party's prior written consent.

§ 15 Term, Suspension, and Termination

15.1 Term

These Terms of Use take effect upon your first access to or use of the Platform and continue in effect until your account is terminated or these Terms are superseded by a revised version, whichever occurs first.

15.2 User-Initiated Termination

You may terminate your account at any time by submitting a written termination request to Field-IQ at the contact address in Section 20. Account termination does not entitle you to any refund of prepaid Subscription Fees, except as expressly provided in your Operator Agreement.

15.3 Field-IQ Right to Suspend or Terminate

Field-IQ reserves the right to suspend or permanently terminate your account and access to the Platform, with or without prior notice, for:

  • Any violation of these Terms of Use or the Acceptable Use Policy;
  • Submission of prohibited data categories as defined in Section 6.4;
  • Failure to pay Subscription Fees in accordance with Section 11;
  • Misrepresentation of institutional affiliation or account eligibility;
  • Any conduct that Field-IQ reasonably believes poses a risk to the safety, privacy, or rights of athletes, other Users, or third parties;
  • Receipt of a valid legal demand or regulatory directive requiring termination;
  • Any use of the Platform that exposes Field-IQ to legal liability.

15.4 Effect of Termination

Upon termination of your account: (a) all licenses granted to you under these Terms immediately terminate; (b) you must immediately cease all use of the Platform; (c) Operators will have thirty (30) days to export organizational data before Field-IQ commences deletion; (d) scout notes associated with a terminated Recruiter account will be deleted within ninety (90) days. Field-IQ shall have no liability to you for any damages arising from account termination made in accordance with these Terms.

15.5 Survival

The following provisions shall survive termination of these Terms and any account termination: Sections 1 (Definitions), 9 (Intellectual Property), 12 (Disclaimer of Warranties), 13 (Limitation of Liability), 14 (Indemnification), 16 (Confidentiality), 17 (Dispute Resolution), 18 (Governing Law), and 19 (General Provisions).

§ 16 Confidentiality

16.1 Confidential Information

Each party may disclose or make accessible to the other party certain non-public, proprietary, or confidential information in connection with these Terms and the use of the Platform ("Confidential Information"). For Recruiters, Confidential Information includes scout notes and proprietary assessments. For Field-IQ, Confidential Information includes Platform architecture, pricing structures, business plans, and non-public technical documentation.

16.2 Obligations

Each party agrees to: (a) hold the other party's Confidential Information in strict confidence; (b) use the other party's Confidential Information only for the purposes contemplated by these Terms; and (c) not disclose the other party's Confidential Information to any third party without prior written consent, except as required by applicable law or court order, provided that the receiving party gives prompt notice to the disclosing party prior to compelled disclosure to the extent permitted by law.

16.3 Athlete Data Confidentiality

All athlete profile data accessed through the Platform is confidential to the Operator that submitted it and to Recruiters with authorized access. No Recruiter or third party may disclose, publish, or disseminate individual athlete profile data outside the Platform or their own institutional records without Operator consent. This obligation survives termination of any account.

§ 17 Dispute Resolution and Arbitration

The following dispute resolution provisions are intended to comply with applicable Virginia law governing arbitration agreements, including Va. Code Ann. §§ 8.01-577 through 8.01-581.016.

17.1 Informal Resolution — Required First Step

Before initiating any formal dispute resolution proceeding, the parties agree to make a good-faith effort to resolve any dispute informally. The party asserting a dispute must provide written notice to the other party identifying the nature of the dispute and the relief sought. The parties agree to attempt informal resolution for a period of thirty (30) days from delivery of such notice. Proceedings under Sections 17.2 or 17.3 may not be initiated until this informal resolution period has elapsed or been expressly waived in writing by both parties.

17.2 Binding Arbitration

Subject to Section 17.4, any dispute, claim, or controversy arising out of or relating to these Terms of Use, any Operator Agreement, or your use of the Platform that is not resolved through the informal process in Section 17.1 shall be finally resolved by binding arbitration administered by JAMS pursuant to its applicable arbitration rules. The arbitration shall be conducted by a single neutral arbitrator. The seat of arbitration shall be Richmond, Virginia. The arbitrator shall apply Virginia law as set forth in Section 18. The arbitrator's award shall be final and binding and may be entered as a judgment in any court of competent jurisdiction pursuant to Virginia Code § 8.01-581.011.

17.3 Arbitration Fees

The allocation of arbitration fees shall be governed by the JAMS fee schedule applicable at the time of the proceeding. Field-IQ shall be responsible for timely payment of all arbitration fees assessed against it as the drafting party of this pre-dispute arbitration clause. Failure by Field-IQ to pay assessed arbitration fees within thirty (30) days of the applicable due date shall constitute a material breach of this arbitration agreement.

17.4 Exceptions to Arbitration

Notwithstanding Section 17.2, either party may pursue the following claims in a court of competent jurisdiction without first submitting to arbitration:

  • Claims for injunctive or other equitable relief to prevent or enjoin intellectual property infringement or misappropriation;
  • Claims that qualify for adjudication in Virginia General District Court small claims proceedings;
  • Claims by Field-IQ to collect overdue Subscription Fees;
  • Any claim that applicable law expressly requires to be resolved in court.

17.5 No Class Actions

All disputes shall be resolved on an individual basis. You agree that you will not participate in any class action, collective action, or representative proceeding against Field-IQ in any forum, whether in arbitration or in court. You waive any right to bring or participate in a class action lawsuit or class-wide arbitration related to your use of the Platform or these Terms.

17.6 Waiver of Jury Trial

TO THE EXTENT ANY DISPUTE IS RESOLVED IN COURT PURSUANT TO SECTION 17.4, BOTH PARTIES IRREVOCABLY WAIVE ANY RIGHT TO TRIAL BY JURY IN CONNECTION WITH ANY SUCH ACTION OR PROCEEDING.

§ 18 Governing Law and Venue

These Terms of Use, any Operator Agreement, and any dispute arising under or in connection with these Terms shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to its conflict of laws principles, and applicable federal law where relevant, including COPPA, FERPA, the Federal Arbitration Act, and SPARTA.

For any dispute that proceeds to court pursuant to Section 17.4, each party irrevocably submits to the exclusive personal jurisdiction of the state courts of the Commonwealth of Virginia sitting in Henrico County, Virginia, or the United States District Court for the Eastern District of Virginia (Richmond Division), and waives any objection to the laying of venue in such courts.

§ 19 General Provisions

19.1 Entire Agreement

These Terms of Use, together with the RecruitOS Privacy Policy and any applicable Operator Agreement, constitute the entire agreement between you and Field-IQ with respect to your use of the Platform and supersede all prior or contemporaneous agreements, representations, understandings, or negotiations, whether oral or written, relating to the subject matter hereof.

19.2 Modifications to Terms

Field-IQ reserves the right to modify these Terms of Use at any time. When material changes are made, Field-IQ will provide notice to registered account holders via email to the address on file no less than thirty (30) days prior to the effective date of the changes. For changes required by law or regulation with less than thirty (30) days' notice, Field-IQ will provide notice as promptly as practicable. Continued use of the Platform after the effective date of any modification constitutes acceptance of the revised Terms. If you do not agree to a modification, you must discontinue use of the Platform and request account termination before the effective date.

19.3 Severability

If any provision of these Terms is found by a court or arbitrator of competent jurisdiction to be invalid, illegal, or unenforceable, such provision shall be modified to the minimum extent necessary to make it enforceable, and the remaining provisions of these Terms shall remain in full force and effect.

19.4 Waiver

No failure or delay by Field-IQ in exercising any right, remedy, or power under these Terms shall operate as a waiver thereof. No single or partial exercise of any right, remedy, or power shall preclude any other or further exercise thereof or the exercise of any other right, remedy, or power. A waiver by Field-IQ of any breach of these Terms shall not constitute a waiver of any subsequent breach.

19.5 Assignment

You may not assign or transfer your rights or obligations under these Terms without Field-IQ's prior written consent. Field-IQ may assign these Terms and any rights or obligations hereunder without restriction, including in connection with a merger, acquisition, asset sale, or corporate restructuring. These Terms shall be binding upon and inure to the benefit of the parties' respective successors and permitted assigns.

19.6 Force Majeure

Field-IQ shall not be liable for any failure or delay in performance under these Terms to the extent caused by circumstances beyond its reasonable control, including natural disasters, acts of war or terrorism, labor disputes, governmental actions, internet or telecommunications outages, cyberattacks, or other events constituting force majeure. Field-IQ will use commercially reasonable efforts to resume affected services as promptly as practicable.

19.7 No Third-Party Beneficiaries

These Terms of Use are for the sole benefit of the parties hereto. Nothing in these Terms shall create or be deemed to create any rights in any third party, including athletes, parents, or athletic associations, except as expressly provided herein.

19.8 Notices

All legal notices required or permitted under these Terms shall be in writing and delivered to Field-IQ at the address set forth in Section 20, and to Users at the email address associated with their account. Notices shall be deemed delivered upon confirmed email delivery or, for physical notices, three (3) business days after deposit in the U.S. mail, postage prepaid.

19.9 Headings

Section headings in these Terms are for convenience only and shall not affect the interpretation or construction of any provision hereof.

19.10 Electronic Agreement

You agree that your electronic acceptance of these Terms (including by clicking "I Agree," by creating an account, or by accessing the Platform) constitutes a legally binding signature and is fully enforceable under the Electronic Signatures in Global and National Commerce Act (E-SIGN Act), 15 U.S.C. § 7001 et seq., and the Uniform Electronic Transactions Act as adopted in Virginia, Va. Code Ann. §§ 59.1-479 through 59.1-497.

§ 20 Contact Information

All legal notices, Terms of Use inquiries, DMCA takedown requests, account termination requests, and other formal communications under these Terms should be directed to:

Field-IQ Sports Solutions LLC

Legal and Compliance

Commonwealth of Virginia

Platform: RecruitOS

Email: groundscrew@recruitosbaseball.com

Subject Line: [Legal Notice] — [Request Type]

For account termination requests, please include "Account Termination Request" in the subject line along with your account email and organization name. For DMCA notices, include "DMCA Notice" in the subject line.

Privacy-related requests should be directed as described in our Privacy Policy.